Purchase Group Control
** Note
Available in Dynamod License Enterprise only. Pro and Standard license need to add on.
We’ve been implement new features that make advance control on purchase that you do will more easier to find stock and suppliers. By using this features, company management are allow to distribute purchaser in different purchase group, purchaser only able to view transaction / report, select stock and suppliers under their own purchase group. In this post, you’ll find a introduce and walk through of these features that have been bullet points in our release notes (Dynamod 2016.1 Build 0040).
Benefit of purchase group control
Purchase group control could used in many industries to purchase raw materials and supplies, but it is common practice in the grocery, health care, electronics, industrial manufacturing and agricultural industries.
- All activities are standardized.
- Staff just need to focus on their current stock and purchase group
- Staff can be trained in purchasing and how to minimize costs.
- Suppliers know where and whom to contact which makes supplier contact much easier.
- Purchasing staff can build good relationships with the buyers
- Volume purchase and delivery to reduce cost and time.
Concept of our purchase group control
A new control added on company default setting (Enable Purchase Group Control Stock and Transaction Visibility and Enable Purchase Stock by Supplier SKU). Besides that, also added a new screen – Setup Purchase Group to convenience middle level management allocate goods to correspond purchaser. For transaction and report, system will control view of stock list and transactions means purchaser will only able to view those authorized stocks and transaction that create by themselves.
New Add On Module
This purchase group control will be a new add on module which not include in standard package. This module is release in DynaMod v2016.1 Build 0040 and DynaMod Server Socket 2016.1 Build 0019.
Enable purchase group control function on Common Module > Setup > Company Default Settings
How it works on Purchase Group Control Stock and Transaction Visibility
Now we will show you a scenario base on the sample below.
3 sample stock A,B and C have group in A and B.
2 sample purchase group A and B, SYSTEM is it default group (Ignore SYSTEM for the sample)
3 sample user for purchase group, Manager A have both Access, purchaser A in stock group A, purchaser B in stock group B.
* Noted:
Only stock group (Inventory module > Setup > Stock Grouping > Stock Group) could be selected.
Setup Purchase Group ( Supplier Module > Setup > Purchase Group )
During add supplier invoice, user only able to select base on purchase group.
| User | Select Purchase Group | Select Stock |
| Purchaser A | A | A, B |
| Purchaser B | B | C |
| Manager 01 | A | A, B |
| B | C |
When preview reports, system will based on assigned group retrieve relevant transaction. So user only able to view those transaction that fall under they own group. refer below table:
* Note: Only purchase cycle report will affect by purchase group, details check release note)
| User | Supplier Invoice Document | Purchase Group |
| Purchaser A | SINV00001, SINV00003 | A |
| Purchaser B | SINV00002 | B |
| Manager 01 (Select Purchase Group A) | SINV00001, SINV00002, SINV00003 | A, B |
How it works on Purchase Stock By Supplier SKU
Now we enable purchase stock by supplier SKU on supplier A, supplier B remain untick.
Stock supplier as list below
| Stock | Stock Group | Supplier |
| A | A | S01, S02 |
| B | A | No Supplier |
| C | B | S02 |
During supplier invoice, supplier which have enable purchase stock by supplier SKU will reflect to stock available with SKU.
| User | Supplier | Purchase Group | Stock |
| Purchaser A | S01 (SKU) | A | A |
| S02 | A | A,B | |
| Purchaser B | S01 (SKU) | B | |
| S02 | B | C | |
| Manager 01 | S01 (SKU) | A | A |
| S02 | A | A,B | |
| S01 (SKU) | B | | |
| S02 | B | C |