Smart-Acc e-Support

Document Number Maintenance by Year Month format

**Notes

• Available in Dynamod 2017.1 build 0033 and above
• Available in all module in Document Number Setting

Overview of Document Number Setting

1. Customer – Sales Order                 Module of Document Number setting
2. Add                                                  Add record
3. Prefix                                              Document Number Prefix
4. Last Number                                   Last running number used, if 0 transaction, default begin with 0
5. Digits                                              Digit of the running number
6. Description                                     Description of the Document Group
7. Year Month Format                        Setting the format for Year Month in Document Number
8. Sample Output                               Sample of the setting done
9. Enable Running Number                Setting to Enable Running number by setting in 12 or disable
10. Add (+) Del (-)                                Add or Delete the Year ID
11. Year ID                                           The list of the available year added
12. Last Running Number                    Display and setting the last running number for each month

How to set Document Group without tick Enabled Running Number by Month Year

** Note

1. Untick Enable Running Number by Year Month.
2. Year Month Format set to yyyy-MM-.
3. Last Number will not reset to 1 although the month is changed.  Example SO-2018-03-00001, SO-2018-04-00002, SO-2018-05-00003, SO-2018-06-00004
4. When the Document date is changed, so do the month in the Document Number will be follow.

            Example 

            Month April 2018, Document Number will be SO-2018-04-00001

            Month May 2018, Document Number will be SO-2018-05-00002

            Month June 2018, Document Number will be SO-2018-06-00003

Sample Setting

Sample Output

1^st Sales Order will be saved as SO-2018-03-00001

2^nd Sales Order will be saved as SO-2018-04-00002 (Last 5 digit is not reset)

How to set Document Group with tick Enabled Running Number by Month Year

** Note

1. Tick Enable Running Number by Year Month.
2. Year Month Format set to yyyy-MM-.
3. Last Number will reset to 1 although the month is changed. Example SO-2018-03-00001, SO-2018-04-00001, SO-2018-05-00001
4. When the Document date is changed, so do the month in the Document Number will be follow.

            Example 

            Month April 2018, Document Number will be SO-2018-04-00001

            Month May 2018, Document Number will be SO-2018-05-00001

            Month June 2018, Document Number will be SO-2018-06-00001

Sample Setting

Sample Output

1^st Sales Order will be saved as SO-2018-03-00001

2^nd Sales Order will be saved as SO-2018-04-00001 (Last 5 digit number will be reset)

YEAR MONTH FORMAT